All CMF grantees must submit quarterly reports as part of their contracted grant agreement with the Massachusetts Gaming Commission. All reports will be submitted to MGCCMF@Massgaming.gov using the following form:
For FY25 Regional and Municipal Grants, grantees may submit one form with all projects.
For Pre-FY25 Grants, grantees must submit a separate form per grant.
Quarterly Reporting and Fund Disbursement FAQ
1. What is the purpose of quarterly reporting?
Quarterly reporting ensures transparency and accountability in the use of grant funds. It helps the state track progress toward the goals outlined in your grant agreement and ensures that funds are being used appropriately.
2. When are quarterly reports due?
Quarterly reports are due on the following dates each year:
- November 15 (July 1 – September 30)
- February 15 (October 1 – December 31)
- May 15 (January 1 – March 31)
- August 15 (April 1 – June 30)
3. How do I submit my quarterly report?
Reports must be submitted through the new Quarterly Reporting and Disbursement Form. The form and example forms can be found online.
You will need to provide:
- A summary of activities and outcomes for the reporting period
- Financial expenditures with invoices
- Any challenges or delays faced during the implementation
4. How do I request a fund disbursement?
Fund disbursements are tied to the submission and approval of quarterly reports. Once your report is submitted and you are determined to be in good standing staff will process payments for eligible expenses. Funds are typically disbursed within 30 business days of report approval.
5. What is my Vendor ID?
This is a code used by the state to transfer funds into your accounts. Many municipalities have multiple Vendor IDs so it is required for you to reach out to your finance department and ensure you are filling out the appropriate code for timely payment.
6. What happens if I miss a quarterly report deadline?
Failure to submit reports on time may result in delayed fund disbursements or non-compliance with the grant agreement.
7. Who do I contact for technical assistance or questions about reporting?
If you need help with the new form or have questions about reporting requirements, please contact your region’s program staff.
Region A: Mary Thurlow – Mary.Thurlow@Massgaming.gov
Region B: Lily Wallace– Lily.Wallace@Massgaming.gov